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The User Management page allows administrators to create, edit, and manage user accounts for the OWL DMS platform.
Admin Only: User management features are only available to users with administrator privileges.

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User Table

The main table displays all users in your OWL DMS system:

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Table Columns

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Table Features

  • Search: Use the search box to filter users by name, email, or phone
  • Sorting: Click column headers to sort users
  • Reset: Click the refresh icon to clear filters and sorting

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Adding New Users

1

Click Add User

Click the “Add User” button in the top-right corner
2

Enter User Details

Fill in the required information:
  • Name (required): User’s full name
  • Username (required): Email address for login
3

Submit

Click “Submit” to create the user account
4

Registration Email Sent

The system automatically sends a registration email to the provided email address with instructions to complete account setup
Email verification: The system checks if the email address already exists before creating the account. Duplicate emails are not allowed.

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Registration Email

When a new user is added, they receive an automated email containing:
  • A unique registration link valid for account activation
  • Instructions to complete their account setup
  • Steps to set their password
  • Link to the OWL DMS platform
Registration links expire after a certain period for security. Users should complete registration promptly after receiving the email.

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Security Considerations

Admin privileges: Be cautious when granting administrator access, as admins can modify critical system settings and access all data.
Email validation: The system automatically validates email addresses and prevents duplicate accounts for security.
Session management: Users are automatically logged out after periods of inactivity to protect against unauthorized access.